The Administrative Assistant for the People & Culture team is responsible for directly supporting the VP of People & Culture, including team members within this department, as well as, providing operations support of the People & Culture functional area.
Non-exempt / Hourly
Vice President of People & Culture
Provide administrative support to the VP of P&C and P&C team.
Responsible for all aspects of P&C office administration.
Assist with day to day operations of the HR functions and duties as needed.
Interface with employees and business leaders throughout the organization.
Coordinate and Maintain department calendars by planning and scheduling meetings, conferences, teleconferences, and travel (including air, hotel, transportation, etc.)
Special projects as requested by VP of P&C
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Experienced in handling highly confidential materials and information with a high level of discretion and professionalism
Proficient in Microsoft Office suite, HR information systems and social networking platforms
Strong time management skills; ability to multi-task and adept at organization, setting priorities and managing deadlines in a fast-paced environment with competing priorities.
Known for dependability, initiative and interpersonal skills.
Excellent communication skills (oral & written)
High degree of attention to detail, optimal work standards, and process improvement.
Ability to remain calm in stressful environment with tight deadlines.
Effective communicator and collaborator with multiple levels within the organization, in person, by email or over the phone
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Position Type and Expected Hours of Work
This is a full-time position; typical work hours and days are Monday through Friday, 8:30 a.m. to 5:30 p.m. May be some flexibility in hours required.
Required Education & Experience
High school diploma or GED
3-5 years’ experience as an HR Administrative Assistant or staff assistant
Basic knowledge of Human Resources and employment regulations
Harwood International is an international real estate firm with offices and developments in select niche markets including Beverly Hills, Dallas, Geneva, London’s West End, Paris, and Zurich. The company is recognized globally as a purveyor for building the finest developments in terms of design, location, and quality while creating cultural experiences within them that are beyond exceptional.
...Harwood International is a family owned business with over 600 associates. The 18 block Harwood District includes eight acres of gardens, more than 6,000 parking spaces, and six office buildings - with additional luxury office, residential and hospitality space currently under development.