The Human Resources Compensation and Records Coordinator is primarily responsible for providing operation and administrative support with the Department Of Human Resources Compensation & Records Management team. This position is integral to records management for the department, on-boarding of new employees, processing of annual merit increases, and job changes and promotions. This position partners closely with all areas of Human Resources, and other departments outside of HR, such as Payroll, Legal, and others.
Maintains personnel files/records and creates and manages databases. Assists faculty, staff and other members of the HR team with inquiries or changes regarding the on-boarding process, personnel records, job related information, termination, merit increases, or job changes/promotions. Runs queries to be proactive in finding issues with data. Position requires heavy data entry.
Provides operational & administrative support to the Compensation & Records Team and to the HR Department as a whole. This includes, but is not limited to: processing timely correspondence, answering email, phone and face to face inquires from internal and external customers, scanning, filing, answering phones, assisting with I-9 completion and employment testing, directing student workers, etc.
Processes records management schedule (moving records, destroying records, preserving records). Tracks I-9s by managing the electronic database to ensure I-9 compliance and contacting employees regarding status changes. Destroys according to retention schedule. Provides records when requested by HR or other departments.
Manages the file room, including all personnel, benefit, retiree, and other records, by ensuring filing is completed timely and accurately.
Serves as a member of various HR cross functional teams and ad-hoc project teams created to implement new initiatives and refine processes. Serves as a member of the Front Desk Team, serving as back-up for answering HR main line and assisting front desk during peak times as needed. Serves as the back up to the Total Compensation Coordinator.
Helps to implement electronic systems by testing and providing input.
Updates Human Resources website as needed.
Education and Experience: A high school diploma, or equivalent, and at minimum of two (2) years of work experience in HR or Records Management is required for this position. A Bachelor's degree is strongly preferred.
Knowledge, Skills and Abilities: The ideal candidate will have strong verbal and interpersonal communication skills. A customer service orientation is a must for this role and the candidate must be adept in problem solving, managing time, and have superb organizational and planning skills. Strong attention to detail is required.
Basic math is required for this role. Payroll experience is desirable. This position also required heavy data entry.
Proficiency is required in MS Outlook, Excel, and Word. Prior experience working with PeopleSoft Gideon Taylor forms, SiteCore, ImageNow (or other scanning technology) is preferred.
Physical/Environmental Demands: This position requires the ability to sit for long periods of time.
Deadline to Apply: September 25, 2018
EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, email@example.com.
Internal Number: HUM00000020
SMU is a private university that employs 2,000 staff and faculty to support the more than 11,000 students. SMU's tree lined campus is just five miles north of downtown Dallas and offers a unique workplace environment, including historic Georgian architecture buildings, beautiful lawns, landscaped gardens and an exciting campus community.
The quality of a university is measured by the quality of its faculty, staff and students, and SMU seeks to attract, develop, and retain the highest of quality. Employees gain satisfaction in knowing that they are helping, in their own way, to complete the educational experience for a diverse body of countless students.
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